Campus Events Policy

Relevant Excerpt

The purpose of this policy is to establish guidelines for the management of events on campus. Exposure to a wide array of ideas, viewpoints, opinions, and creative expression is an integral part of a university education, preparing students for life in a diverse global society. Through this policy, the university seeks to maintain a safe environment on campus, to protect the rights of event speakers and participants, to respect the rights of faculty and students in the classrooms, and to ensure fair access and due process for those who wish to use university facilities and grounds.

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A campus event is defined as a planned gathering where any portion of the event will be held on property owned or controlled by the university, to include buildings and grounds. Campus events include, but are not limited to, performances, celebrations, carnivals, rallies, demonstrations, social gatherings, lectures, forums, speaker presentations, and conferences. Events departing from or ending on campus are included in the definition of campus events.

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An event will be designated as a major event if it meets at least one of the following criteria. Major events must be approved before space can be reserved:

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More than 250 persons are anticipated to attend;

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For any event designated as a major event as defined above, the event sponsor must secure approval prior to holding the event, entering into binding contracts with any external parties related to the event, or publicizing the event.