Office of Student Life: Involvement & Belonging- Student Involvement & Leadership- Plan an Event

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On-campus event policies and guidelines

SILC’s Space Reservation staff will assist you in event planning and help you meet the following campus requirements.

The submission request guidelines are as follows:

• Gatherings of 1 to 49 attendees are permitted at any time unless the space is already reserved. However, campus space reservation requests should be submitted at least 3 days prior to the event if you would like to reserve space on campus. This is to give staff sufficient time to process your request.
  • Gatherings of 1 to 49 that include food, amplified sound, ticketing, signage, inflatables, animals, or other high-risk activities may require additional time for review and we recommend submitting these requests as early as possible.
• Campus space reservation requests for meetings and events with 50 to 99 attendees are due at least 3 days prior to the event. ...
• Event and campus space reservation requests for events with over 100 attendees are due at least 5 days prior to the event. ...
• Events with temporary structures and/or mass physical objects are due at least 7 days prior to the event. ...

Space reservation request and event approval deadlines

Deadlines for requesting campus space and securing event approval are based on the type of event.

Events with less than 50 attendees are not required to receive approval, however, campus reservations should be submitted at least 3 days prior to your event to allow sufficient time for processing and reserving space.

Gatherings of 1 to 49 that include food, amplified sound, ticketing, signage, inflatables, animals, or other high-risk activities may require additional time for review and we recommend submitting these requests as early as possible.

Small Events/Meetings

(1–49 people attending) 

Examples of small events include, but are not limited to: student organization meetings, small gatherings, invitation-only events, and membership solicitation events with a planned attendance from 1 to 49 people.